Box Online Collaboration
Speed up collaborative processes and share files securely with Box.
Share Externally
Box online collaboration makes it simple to securely share files and folders.
- Drag and Drop Files Drag files into a Box folder and quickly share a link with external suppliers, vendors and partners.
- Manage File Access Set permissions to limit document access with shared links, ranging from internal only, users in a folder, or open to everyone with the link.
- Share Externally Invite external parties to collaborate and contribute, no matter what phone or tablet they use.
Project Management
All the files for your project can live in one common, secure place online, so your team always has access to the latest version.
- Manage Deadlines Get access to project timelines and requirements, no matter where you are. Access information easily from any tablet, phone or computer and quickly search across and inside files.
- Stay Organised Arrange project plans, documents, budgets and presentations in simple, intuitive folders. Use Box Notes to work with your team in real time on outlines, plans, meeting notes, status updates and more—right within Box.
- Assign Tasks With Box, automate simple processes, centralise feedback and manage approvals so you can track versions and assign tasks quickly.
Workflow Automation
Create simple rules for automating common tasks like reviews and approvals and improve how information moves through your business.
- Simplify Repeatable Processes From the admin console, automatically move files to specific folders or assign tasks to approvers for automatic notification and reminders.
- Shorten Review Cycles Automatically assign review tasks to teammates when new documents are uploaded.
- Auto-Publish Approved Information When a task is completed, move the final docs to an ‘Approved’ folder in Box, and automatically notify all appropriate parties.
Secure Collaboration
Easily configure permissions and privileges for your organisation, departments and even your customers.
- Set Permissions Protect your content by setting granular permissions for access, preview, editing, downloading and sharing as both an admin and end-user.
- Password-Protect Links Share confidential documents with password-protected links. Set expiry dates. Lock your files. Or simply delete shared links.
- Get Access Stats Know when and how often your files have been viewed with granular controls and reporting.
